Deceased Online

Preserve your registers and put them to work

Deceased Online digitises and hosts burial and cremation records for councils and private organisations. Fragile registers are preserved, your team stops searching old books to answer every enquiry, and the public can find the records online.

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Search results with scanned register pages beside each record
For bereavement services

Why bereavement services choose Deceased Online

The records your service already keeps: safe for the future, quick to answer from, and earning their keep.

  • A public archive, readily available

    Helps fulfil your obligation to make a public-interest archive readily available: anyone can search the records by name, place and date, at any time.

  • Major staff time savings

    No more fetching a register, searching it by hand and calling back. Put a link to Deceased Online on your own website and many people find what they need themselves; we can add it for you.

  • Fragile registers preserved

    Historical registers are digitised once, so the information is safe for the future and the originals are handled far less.

  • Customer service handled

    Deceased Online deals with the public’s searches, orders and questions about the records, so your team does not have to.

  • Ready for your management system

    The digitised records can go into your bereavement management system, Epilog Cloud or another, so the history sits with today’s records.

  • A share of the revenue

    When someone pays to access one of your records, your service receives a share of that revenue.

Time saved

What records enquiries cost you today

Every enquiry answered from a paper register takes someone away from the families in front of them. Put in your own figures to see the staff time and cost each year; with the records on Deceased Online, most of it comes back.

An estimate from your figures, over 52 weeks. It counts staff time only, before any share of revenue from paid record requests.

Staff hours a year
390
Working weeks, at 37 hours
11
Staff cost a year
£7,020
Preservation

Your registers, safe for good

Burial and cremation registers are often the only record of who rests where, and the oldest are fragile. Each time one is lifted off the shelf to answer a question, it wears a little more.

Deceased Online digitises them once: an image of every page and the details transcribed from it. The originals can stay safely stored, and the records are ready to bring into your bereavement management system alongside today’s.

  • Fragile originals handled far less
  • A digital copy of every entry
  • Records ready for your management system
  • The intellectual property in the original records stays with you
A digitised register page beside the details transcribed from it
Revenue share

Income from records you already keep

On top of the time saved, your registers also earn: each time someone pays to access one of your records, your service receives a share of that revenue.

Once the records are online, the work is done. The income continues for as long as people search them, with almost nothing for your team to do.

  • A share of every paid record request
  • No system to buy or run
  • Income from records you already hold
A chart of record requests and revenue share rising month by month
How it works

From your registers to online, done for you

Whatever your records are kept in today, we take the information and do the work.

  1. Step 1

    Send us what you have

    Records from Epilog Cloud, other software or spreadsheets. If they are still on paper, our sister company Manuscripti can scan and transcribe them first.

  2. Step 2

    We prepare and upload

    We check and format the information, upload it to Deceased Online with images of the register pages where you have them, and can return it ready for your management system.

  3. Step 3

    Live and searchable

    Your records can be found by name, place and date by anyone looking for a family member or researching a history.

  4. Step 4

    Save time and earn

    Enquiries are answered in seconds, often by the public themselves, and each paid request for one of your records earns your service its share.

Any system

No Epilog Cloud required

Deceased Online is open to every bereavement service, whatever you use to keep your records. Councils and private organisations using other software, spreadsheets or paper registers can all take part.

We simply take the information you hold and upload it for you. If you do use Epilog Cloud, your records are already in the right shape.

Put your records to work

Talk to us about preserving your registers, giving your team its time back and bringing your records online.

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Get in touch

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